Division Chief - Fire Marshal · Expired

Position Summary

This position involves administrative work in commanding and coordinating all administrative operations of the Community Risk Reduction Division and other administrative functions in the Fire Department. This individual is responsible for the effective and efficient utilization of equipment and personnel in performing prevention operations and other administrative work supporting the operation of the fire department. Work is performed with considerable independence, including directing plan review, inspections, investigations and other technical life-safety initiatives as needed.

This appointed position is in the Division Chief pay band in the Milton Fire-Rescue organization.

Reports to: Deputy Fire Chief

Essential Duties and Responsibilites

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Actively participates in planning the Community Risk Reduction Division’s operations with respect to equipment and manpower.
• Conducts manpower/staffing utilization analysis and recommends effective utilization policies and procedures in conjunction with the budgetary process.
• Evaluates the need for and recommends the purchase of equipment and operating supplies for the Division in conjunction with budget preparation.
• Oversees the Division’s expenditures to ensure that it is within budget.
• Recommends to Fire Chief, for final approval, hiring, termination, performance evaluation, disciplinary and/or commendatory personnel actions, especially as related to the Division.
• Oversees the daily operations and administrative activities of the Division.
• Serves in a command role as needed at major emergencies and coordinates fire rescue efforts with other public safety agencies.
• Coordinates administrative activities and maintains effective communication to support Operations personnel.
• Coordinates and directs field personnel assigned to fire prevention programs and ensures coordination with the Operations Division personnel.
• Reviews reports on prevention operations, develops then implements appropriate corrective programs as needed.
• Assesses the efficiency of prevention operations and in implements changes as necessary.
• Inspects new and existing buildings and developments for code compliance as required.
• Issues citations as required.
• Approves or disapproves plans and permits.
• Reviews plats and development plans for adherence to fire safety codes.
• Performs hazardous materials inspection as necessary.
• Ensures the inspection of new and existing buildings and developments for code compliance.
• Maintains communication with buildings’ owners, architects, engineers and other industry professionals.
• Makes presentations to civic and community groups.
• Ensures the performance of fire cause investigations.
• Trains new fire inspectors about the various inspection and code enforcement processes.
• Prepares fire safety ordinances; coordinates adoption of ordinance with appropriate local and state entities.
• Plans, organizes and implements community fire education program utilizing fire investigation data and statistics as a curriculum and program reference.
• Enforces all city fire codes and ordinances and regulations.
• Reads and interprets response data and reports; analyzes and predicts future trends pertaining to incident type and/or call volume.
• Responds to emergency incidents as necessary.
• Attends various meetings to include, but not limited to, staff meetings, City Council, public engagements, civic groups, fire, police, EMS and emergency management.
• Uses personal computers and projectors along with various word processing and spreadsheet software applications to write, present and communicate information to appropriate individuals and departments.
• Performs other related duties as assigned.

Additional Functions:

• May assist/serve in an Emergency Operations Center or in support of Operations during times of emergency.
• Gives/assists with training and exercise activities related to emergency preparedness and other prevention initiatives.
• Operates a computer to enter, retrieve, review, or modify data, utilizes word processing, spreadsheet, database, or other software programs.
• Completes and reviews reports, and other paperwork as necessary; completes and files logs, reports, and other paperwork as required; prepares, completes and reviews various forms, reports, correspondence, logs, ledgers, incident reports, fire/ems reports, run sheets, patient records, inspection reports, pre-fire plans/drawings, maintenance records, maps, rules, regulations, policies, procedures, codes, manuals, reference materials, work orders, purchase requests, or other documents; processes, forwards or retains as appropriate.
• Assists in the general administration of the fire department as required by members of the command staff.
• Performs other related duties as assigned.

Qualifications

Required: Bachelor’s Degree from an accredited college or university in Fire Science, Public Administration, Business Administration, or related field. Ten (10) years of experience with a full-time career department in fire/EMS administration/operations. Four (4) current, consecutive years in a command staff and management level position. Georgia Firefighter certification, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Georgia EMT or Paramedic certification, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Georgia Fire Inspector certification, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Georgia Fire Investigator certification, or a verified and approved equivalent. If selected, must obtain within two (2) years of hire. Georgia Fire and Life Safety Educator certification, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Georgia Fire Service Plans Examiner, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Must possess and maintain a valid class F or equivalent Georgia Driver’s License and have a satisfactory motor vehicle record. Preferred: CPSE Fire Marshal credential CPSE Chief Fire Officer Georgia Peace Officer certification

Additional Information

Leadership:

Organizes work around broad organizational goals and processes. Supervisor oversees activities through regular meetings.

Complexity:

Performs work that encompasses advanced technical, scientific, legal, or mathematical concepts. The work directly contributes to the implementation of specific policies, programs, or initiatives of the organization.

Decision Making:

Oversees numerous functions and staff. Is principally responsible for determining policies and procedures that will ensure the success of the operation.

Competencies/Knowledge, Skills, and Abilities:

• Knowledge of modern office practices, methods, equipment, and standard clerical procedures including electronic filing and records management.
• Knowledge of time management system for payroll and benefits procedures and practices.
• Knowledge of record keeping and filing techniques.
• Knowledge of the City's personnel policies and procedures, rules and regulations, operational instructions and pay plan.
• Knowledge and understanding of federal laws pertaining to employment and personnel practices, including Americans with Disabilities Act, Family Medical Leave Act; Equal Employment Opportunities Commission requirements; Sexual Harassment, Workplace Violence and Bullying, and workers’ compensation laws.
• Skills in communication; includes success in written communication, interpersonal communication, group communication, phone skills, and electronic communication.
• Skills in time management to ensure that deadlines are met.
• Skills in customer service and problem solving.
• Skills in the use of Excel, Word, and PowerPoint.
• Ability to problem-solve, handle confidential information, perform computer related functions and bookkeeping functions.
• Ability to always display professionalism.
• Ability to handle difficult situations in an effective, safe, timely and legal manner.
• Ability to establish and maintain an effective relationship with City employees.
• Ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
• Ability to speak and/or signal people to convey or exchange firefighting and emergency medical information; includes giving assignments and/or directions to co-workers or assistants.
• Ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to firefighting and emergency medical treatment.
• Ability to write reports and essays with proper format, punctuation, spelling and grammar, using all parts of speech.
• Ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
• Ability to learn and understand relatively complex principles and techniques related to firefighting and emergency medical treatment, to make independent judgments in absence of supervision, and to acquire knowledge of topics related to primary occupation.
• Ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
• Ability to utilize mathematical formulas, add and subtract totals, multiply and divide, determine percentages, determine time and weight, and perform statistical calculations.
• Ability to inspect items for proper length, width, and shape, visually with firefighting equipment and tools.

Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be physically able to operate a variety of firefighting, emergency medical and general office equipment, machinery, and tools. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to one hundred pounds of force occasionally, and/or up to fifty pounds frequently. Physical demand requirements are at levels of those for active work. Must be able to lift and/or carry weights of 125 pounds at least one hundred feet. Must pass Georgia's minimum physical fitness requirements.
• Requires the ability to coordinate hands and eyes in using firefighting and emergency medical equipment.
• Requires the ability to handle a variety of items, firefighting equipment, emergency medical equipment, motor vehicles, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have above average levels of eye/hand/foot coordination.
• This position may work in both an indoor (building chemicals) and outdoor (under all weather conditions) environment.
• Frequently required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk and hear clearly.
• Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch or crawl.
• Occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.
• Hear in the normal audio range with or without correction. Able to hear in-person; as well as distinguish radio and telephone conversations, recognize differences or changes in sound patterns and loudness or pitch.
• The noise level in the work environment may vary.
• Physical demands may also include balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, lifting, manual dexterity, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and/or walking.

Limitations and Disclaimer:

The above position description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position, and those duties may change, be eliminated, or expanded in accordance with the needs of the City of Milton. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor and in compliance with federal and State laws and applicable regulations.

The City of Milton is an equal opportunity employer and does not discriminate or retaliate against job applicants or employees on the basis of age, sex, race, national origin, military service, genetic information, disability, pregnancy, religion or on the basis of any other protected category. Job applicants and employees may request reasonable accommodations, in accordance with Americans with Disabilities Act. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some essential job requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Requirements listed in this description are representative of minimum levels of knowledge, skills and/ or abilities required to perform this position successfully, and the applicant and/or employee must possess the listed abilities or aptitudes to perform each duty proficiently. Continued employment with the City of Milton remains on an "at-will" basis. This description does not create a property interest, an employment agreement, or alter the terms and conditions of any other policy or agreement that may be in effect now or in the future.

*Automatic Disqualifiers:*

These additional minimum standard requirements are mandated at the discretion of the City of Milton. An applicant will be disqualified if he/she has any of the following:

• Any felony conviction • Any misdemeanor conviction (other than minor traffic violations) within the past five (5) years • Any conviction of more than three (3) moving violations in the past three (3) years • Any driver’s license suspension as referenced in Georgia Code § 40-5-52 (concerning other states) within the past 12 months, § 40-5-54 (concerning certain convicted offenses) within the past 12 months, § 40-5-55 (concerning implied consent) within the past five years, § 40-5-56 (concerning failure to respond to a citation) within the past 12 months, § 40-5-57 (concerning assessment of points) within the past 12 months, § 40-5-75 (concerning marijuana conviction) within the past five years. Other suspensions will be determined on a case-by-case basis. • Any Dishonorable, General, or Other than Honorable Discharge from any branch of the Armed Forces • On probation or parole with any city, county, state or federal agency for any offense • Has used, tried, tasted, experimented with, delivered or possessed marijuana within two (2) years prior to submitting this application • Has lifetime use, tried, tasted, experimented with, delivered, sold, or possessed any illegal drug that would constitute a felony violation of Georgia State Law, whether detected or undetected • Two or more convictions or pleas of nolo contendere for driving under the influence within a candidate's lifetime, or one or more convictions or pleas of nolo contendere for driving under the influence within five (5) years of the application date • A lifetime conviction or plea of nolo contendere for the traffic offenses of hit-and-run, homicide by vehicle, attempting to elude or habitual violator as defined by Georgia law or other similar state laws regardless of law titles • Any lifetime convictions of any offenses of moral turpitude, disrespect for law enforcement officials, crimes of an aggravated nature, sexual offenses, domestic violence, crimes against children, or any violation involving drug sale, distribution, or manufacture • Any conviction or plea of nolo contendere for reckless driving or racing within a two (2) year period prior to the application date as defined by Georgia law or other similar state laws regardless of law titles • Has used any prescription drug or legally obtainable substance in a manner for which it was not intended within the past two (2) years • A demonstrated pattern of abusing prescription medication • Refuses to submit to a polygraph or Computer Voice Stress Analyzer Examination • Currently under active investigation, either administrative or criminal, by federal, state, or local authorities, or under investigation by P.O.S.T. • Refuses to submit to a physical examination by a doctor chosen by the City of Milton • Refuses to submit to a physical agility test • Refuses to submit to drug and alcohol screening • Refuses to submit to a psychological screening examination • Resigned in lieu of termination from another public safety agency • Terminated for cause from another public safety agency • Any misrepresentation or omission of any material fact on the application; during the background investigation; or in any phase of the selection process shall disqualify the applicant. If an investigation discloses a willful misrepresentation, omission, or falsification, the application will be rejected and may be permanently disqualified from applying in the future for any position with the Milton Police Department.

*Potential Disqualifiers:*

These final minimum standard requirements are mandated at the discretion of the City of Milton and the Chief of Police. The following list may cause disqualification of the applicant: • Currently on probation with P.O.S.T., or on probation upon rehire • Released from another public safety agency during probationary period • Driving record that indicates a pattern of unsafe driving • Discipline history indicating a pattern of negative work performance at past employers

If at any time during the application process one or more of the above listed factors becomes applicable – such as the applicant is arrested, taken into custody, detained for investigation, charged with a crime by any police agency or state/federal attorney’s officer, or declares bankruptcy – the applicant must immediately notify the recruiting contact or background investigator conducting his or her background investigation. The applicant is responsible for providing complete information and any or all reports, records or other documentation related to any factor discovered that requires further review or evaluation. The application will be temporarily suspended until all requested information is received.

The City of Milton offers considerable benefits to our employees as part of our commitment to foster a quality work environment and positive quality of life.

These benefits are coordinated through the City's Human Resources Department, which partners with a host of qualified, well-rated outside vendors that offer services and programs that can be used by Milton employees during and beyond the workday.

Click the link to view the City's employee benefits packet on the main City website.