Fiscal Operations Coordinator - Fire Department · Expired

Description

Join Our Fire Department Team as a Fiscal Operations Coordinator!

Are you a detail-oriented professional who thrives on accountability, takes ownership of your work, embraces innovation, and empowers others through exceptional service? If so, we invite you to join our Fire Department team as a Fiscal Operations Coordinator.

Reporting to the Fire Chief and Administrative Services Manager, this key position supports the department’s financial, procurement, and administrative functions. Through budget coordination, financial tracking, procurement support, and compliance activities, you will play an essential role in ensuring efficient operations and responsible stewardship of public resources.

We are seeking a proactive individual who demonstrates accountability in managing complex processes, takes ownership of outcomes, embraces innovative solutions to improve efficiency, and empowers colleagues through collaboration and dependable support.

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

If you excel in a fast-paced environment, exercise sound independent judgment, and are committed to serving your community, we encourage you to apply and help us make a meaningful impact every day.

Duties and Responsibilities

The functions listed below represent most of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Perform budget entry and tracking within the City’s financial systems.
• Assist in the preparation and monitoring of departmental budgets.
• Analyze expenditures to ensure budget compliance and identify trends.
• Prepare documentation supporting budget requests and adjustments.
• Conduct financial research and assist with short- and long-term planning.
• Process and manage requisitions, purchase orders, and intake forms.
• Ensure all procurement activities comply with City policies and procedures.
• Coordinate with vendors and internal departments on purchasing needs.
• Maintain procurement records and support documentation.
• Enter and reconcile cash receipts with high attention to detail.
• Create invoices and follow up on outstanding receivables.
• Process invoices, payments, and vendor transactions.
• Ensure timely and accurate payment processing.
• Create, analyze, and interpret financial spreadsheets and data.
• Generate recurring financial reports for operational and budget tracking.
• Prepare monthly, quarterly, and annual financial statements.
• Monitor financial trends and recommend improvements.
• Liaise with third-party finance companies regarding customer and vendor transactions.
• Maintain relationships with vendors to support procurement and payment processes.
• Perform light administrative duties such as answering phones, responding to visitors, and processing mail for back up coverage.
• Act as administrator for the departments cellular and cable plans.
• Assist in the compilation of all field paperwork related to FEMA submittals in emergency preparation for field staff.
• Participates in unit cross-training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned work unit.
• In addition to regularly scheduled hours, this position may be offered unscheduled overtime.
• This position is subject to mandatory overtime, call back, and during times of emergency or need be subject to recall.
• Performs other duties as assigned.

Minimum Education and Experience Requirements

• Associates degree in accounting, business administration, or related field plus at least five (5) years-of-service of experience in government accounting, bookkeeping, purchasing, or finance; or possession of any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
• NIMS ICS 100, 200, 300, 400, 700, and 800 preferred.
• Proficiency in the use of computer software, specifically Microsoft Word, Excel, and PowerPoint, is required.
• Must have operational knowledge of general office equipment.
• Experience in the use of programs such as ERP systems, AS400, and similar financial programs are preferred.
• Must possess and maintain a current/valid State of Florida Driver’s License, which meets requirements outlined in the City’s Employee Handbook, as well as any requirements by the City’s insurance carrier and determined by the City of St. Cloud to be an acceptable driving record history.

Knowledge/Skills/Abilities

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Ability to type at least 25 words per minute.

Mathematics:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Language Ability:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An Equal Opportunity Employer

The City of St. Cloud is an equal opportunity employer that prohibits discrimination, harassment, or retaliation in all of its employment practices based on race, color, religion, sex, age, national origin, disability, veteran or family status, genetic information, or any other status or condition protected by applicable state or federal laws. The City participates in employment eligibility verifications through E-verify. Veteran’s preference is given in accordance with Florida Law.

City of St. Cloud Benefits Package We believe our City employees to be our most valuable asset. To attract and retain those employees, we offer a competitive wages and benefits package including on-the-job training, seminars, and performance appraisals.

We invite you to look at the benefits the City of St. Cloud has to offer. We think you will find that the rewards of the job are equal to the challenge.

All of our Full-time regular employees are eligible for the city's benefits package, which includes:

• On-Site Employee Health Care Center - free for employees and their dependents on the health insurance plan
• Paid Vacation
• Sick Leave (Ability to roll over from year to year)
• 11 Paid Holidays for General Employees and Police Officers– The Fire department employees can earn up to 156 holiday hours per fiscal year (prorated from the employee’s start date).
• One (1) Floating Holiday for General Employees and two (2) for Police Officers.
• Medical and Dental Coverage
• Pension Plan
• Awards Programs
• Deferred Compensation Plan
• Discounted Automobile Insurance
• Employee Assistance Program
• Flexible Spending Account
• Flexible Work Schedules
• Holiday Bonus – subject to City Council approval
• Indianapolis Plan ( Police Officers )
• Life and Accidental Death (One-time annual salary paid by City)
• Long Term Disability Coverage (paid by City)
• Management Leave
• Sick Leave Bank available for all employees - for Fire Union sick leave bank information, see union contract Important Notices for Plan Participants and Beneficiaries (PDF) City of St. Cloud Employee Health Care Center and Healthy for Life FAQs (PDF) HIPAA Notice of Privacy Practices